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Calgary Area Council By-Laws
As adopted February 15, 2000
Contents:
By-Law 1
.
Name
By-Law 2 . Mandate and Objectives
By-Law 3 . Membership
By-Law 4 Voting Status of Officers
By-Law 5 Election of Officers
By-Law 6 Duties of Officers
By-Law 7 Executive Committee
By-Law 8 Council
By-Law 9 Occupational Groups
By-Law 10 . Meetings
By-Law 11 . Finances
By-Law 12 . Auditors
By-Law 13
. Amendment of By-Laws
By-Law 14
. Discipline
PSAC Calgary Area Council By-Laws
By-Law 1- Name
The name of this Council shall be known as the Calgary Area Council.
By-Law 2 - Mandate and Objectives
Sub-Section (1)
The Calgary Area Council is established in accordance with Sub-Section
(2) of Section 14 of the Constitution of the Public Service Alliance
of Canada. The Council shall maintain liaison with the Alliance
through the office of the Prairie Regional Executive Vice-President
of the Alliance .
Sub-Section (2)
The Area Council shall be governed by the provisions set forth in
Section 14 (Area Councils) of the Constitution of the Public Service
Alliance of Canada.
Sub-Section (3)
The Area Council will serve as a liaison for Component Local, Branchs
and Directly Chartered Locals in the Calgary Area for the exchange
of information on matters of common interest.
Sub-Section (4)
The Council shall concern itself with Area issues and concerns
which are of consequence to PSAC employees. It shall endeavor to
promote better understanding and image of its members to the general
public.
Sub-Section (5)
In cooperation with Component Locals, Branchs and Direct Charter
Locals in the Calgary Area, the Calgary Area Council shall encourage
the formation of occupational groups of employees.
Sub-Section (6)
In cooperation with the Public Service Alliance of Canada, the Components,
Locals of Components, Branchs, and Directly Chartered Locals, the
Council shall render assistance to occupational groups. The Council
shall inform the Public Service Alliance of Canada of the occupational
groups' views regarding collective bargaining and policies affecting
such occupational groups.
Sub-Section (1)
Membership in the Area Council shall comprise two accredited delegates
for the first 500 members and one additional delegate for each 500
members or portion thereof from each Component Local, Branch or
Directly Chartered Local in the area, who shall be elected delegates
from their Locals.
Sub-Section (2)
Component Locals, Branchs and Directly Chartered Locals shall have
the right to elect delegate(s) to replace any delegate who is elected
to office of the Council so that full representation of delegates
from each Component Local, Branch and Directly Chartered Local may
be maintained. The Area Council Secretary shall be notified in writing
of all Delegates and their Alternates to ensure voting privileges.
Sub-Section (3)
Membership in the Area Council shall also be comprised of one delegate
each from the PSAC Regional Women's Committee and any other duly
constituted PSAC Committee within the Calgary jurisdiction.
By-Law 4 - Voting
Status of Officers
The officers of the Calgary Area Council shall consist of a President, a Vice President, a Secretary and a Treasurer, all of whom shall be elected from the voting accredited delegates and officers in attendance at the Annual General Meeting. These officers shall comprise the Executive Committee.
By-Law 5 - Election of Officers
Sub-Section (1)
The election of officers shall be by secret ballot. A secret ballot
shall be distributed to all members entitled to vote for each office.
Each member in attendance, entitled to vote, shall write on the
ballot the name of his or her choice for the office called.
Sub-Section (2)
Election to any office shall be declared only on receipt of a clear
majority of the votes cast. In the event that more than two nominees
stand for election for any office, and no clear majority exists,
the election shall be by way of elimination.
Sub-Section (3)
Only accredited delegates and officers of the Area Council shall
be eligible for any office.
Sub-Section (4)
Only accredited delegates and officers of the Area Council shall
have the right to vote at any election of the Area Council.
Sub-Section (5)
Any officer or delegate absent for just cause may stand for election
with the approval of the majority of the delegates attending a meeting,
provided that the delegate submits a written statement indicating
the reason for being absent and a willingness to stand for office.
Sub-Section (6)
Elected officers of the Council shall take office at the end of
the meeting at which they were elected.
Sub-Section (7)
At least 30 days prior to an annual meeting, the Executive Committee
may appoint a Nominations Committee of not less than three members
which shall elect its own Chairperson.
Sub-Section (8)
Written nominations signed by the nominee and by any two officers
or delegates of the Council shall be submitted to the Nominations
Committee.
Sub-Section (9)
The duties of the Nominations Committee shall be:
a) to receive nominations for all executive offices;
b) to verify the eligibility of nominees;
c) to ascertain the willingness of nominees to accept and perform
the duties of any office to which they may be
elected;
d) to submit nominations received by the Nominations Committee
Chairperson.
Sub-Section (10)
The Chairperson of the Nominations Committee shall conduct the election
or may delegate this function with the approval of the members of
the Nominations Committee.
Sub-Section (11)
The Chairperson of the Nominations Committee or his/her alternate
shall report to the meeting, the nominations received for each election
and shall call for further nominations from the floor.
Sub-Section (12)
There shall be separate elections for the offices of: President,
Vice President, Secretary, and Treasurer.
Sub-Section (13)
As the election for each office is called, the nominee or his/her
nominator or seconder may speak to the assembly on behalf of the
nominee for a period of not more than three minutes.
Sub-Section (14)
The Oath of Office shall be administered to all elected officers
immediately upon taking office.
Sub-Section (1) - President:
a) The President shall preside at meetings for the Council and its
Executive Committee;
b) The President shall uphold the PSAC Constitution and
Regulations and the Council By-Laws and
Regulations;
c) The President shall oversee the work of all officers of the Council
and shall be a member ex-officio of all
committees of the Council;
d) The President shall report to the Executive Committee and
meetings of the Council on his/her activities
and perform other
duties as pertains to that office;
e) The President shall be responsible for the efficient and proper
conduct of the affairs of the Council;
f) The President shall vote only in the case of a tie vote on any
matter;
g) The President shall with the assistance of the Executive Vice
President, bring to the attention of the
proper segment of the
PSAC, the policies and views adopted.
Sub-Section (2) - Vice President:
a) The Vice President shall assist the President in
carrying out the duties of that office
as requested;
b) The Vice President shall, in the absence of the
President, assume the duties of the President.
c) The Vice-President shall be responsible for the education portfolio.
Sub-Section (3) - Secretary:
a) The Secretary Shall be responsible for notifying all Council
officers and delegates of all meetings;
b) The Secretary shall be responsible for keeping accurate records
of all meetings;
c) The Secretary shall forward to the Prairie Regional
Executive Vice- President the minutes
of all meetings not later than 30 days
following the date
on which the meeting was held;
d) The Secretary shall be responsible for receiving all
correspondence and referring it to the
appropriate executive
officer or appropriate meeting for action;
e) The Secretary shall prepare correspondence as may be directed
by the President, Executive Committee,
or the Council;
f) The Secretary shall have available and read at regular meeting,
copies of all correspondence of interest
received or dispatched
since the previous general meeting for
the perusal by members.
Sub-Section (4) - Treasurer:
a) The Treasurer shall receive all monies and ensure that they are
properly recorded and deposited in a financial
institution as
directed by the Council to the credit of
the Calgary Area
Council;
b) The Treasurer shall be one of the designated signing officers;
c) The Treasurer shall present a written statement to the Executive
Committee and to the regular Area Council
meeting detailing the
receipts and expenditures for the previous
period;
d) The Treasurer shall submit a detailed and audited financial
statement at the Annual General Meeting
of the Area Council;
e) The Treasurer shall expend funds only as directed by the Council.
By-Law 7 - Executive Committee
Sub-Section (1)
The Executive Committee shall be composed of the elected officers
provided for in By-Law 4.
Sub-Section (2)
The Executive Committee shall meet at least once prior to the Area
Council meeting and shall administer the affairs of the Council
between meetings of the Council.
Sub-Section (3)
Special meetings of the Executive Committee may be called by the
President, or the Prairie Regional Executive Vice President, or
on written request to the President by members of the Executive
Committee.
Sub-Section (4)
If a member of the Executive Committee is absent for more than three
consecutive meetings for other than valid reasons, he/she shall
automatically be relieved of his/her duties.
Sub-Section (5)
When a vacancy on the Executive Committee occurs, a notice to fill
such vacancy shall be given at the next regular meeting of the Council,
and an election will be held at the following regular Council meeting.
Sub-Section (6)
A quorum of the Executive Committee shall be the majority of the
elected officers present at a duly called executive meeting.
Sub-Section (7)
The activities of the Executive Committee shall be reported at each
regular Council meeting.
Sub-Section (8)
On vacating their respective positions, all officers of the Council
shall return all funds, documents, or other properties of the Council
to the Calgary Area Council or the PSAC Regional Office.
The Council shall be the supreme governing authority on activities of the Council within the Public Service Alliance of Canada Constitution, Regulations and these By-Laws.
By-Law 9 - Occupational Groups
Occupational groups formed under the auspices of the Area Council shall conduct their affairs in accordance with regulations appended to these By-Laws, as established by the Executive Committee and approved by Council.
Sub-Section (1)
The Area Council shall convene regular Council meetings on the second
Monday of the following months: February, April, June and November.
Sub-Section (2)
The Annual General Meeting shall be held in the month of February.
Sub-Section (3)
Special meetings of the Calgary Area Council shall be held at the
call of the President, or the Prairie Regional Executive Vice-President,
or on the request in writing by three delegates from separate Component
Locals or Branchs to the Council President or the Prairie Regional
Executive Vice President.
Sub-Section (4)
For the introduction of any additional business at a special meeting
other than that for which the meeting was called, a two-thirds (2/3)
majority vote shall be required.
Sub-Section (1)
The expenditure of funds shall be vested in the Council.
Sub-Section (2)
All expenditures of the Council shall be approved by a majority
vote of the accredited delegates of the Council.
Sub-Section (3)
The Area Council may delegate to the Executive Committee, authority
to expend funds up to the amount shown in the annual budget subject
to the limitations of Sub-Section (4).
Sub-Section (4)
No individual expenditure, unless otherwise specifically authorized
by the Council, shall exceed $150.00.
Sub-Section (5)
The fiscal year of the Calgary Area Council shall be from January 1 to December 31.
Sub-Section (6)
The annual proposed budget shall be presented at the first monthly
meeting following the Annual Meeting of the Council.
Sub-Section (7)
A supplementary budget may be submitted by the Executive Committee
should it be necessary during the year.
Sub-Section (8)
Funds of the Area Council shall be held, except for a Petty Cash
account in a financial institution or in short term government bonds
in the name of the Calgary Area Council.
Sub-Section (9)
The following officers are the signing authorities for the Calgary
Area Council: President, Vice President, Secretary and Treasurer.
Sub-Section (10)
All cheques shall be signed by the Treasurer and in his/her absence,
the President, and one other of the authorized officers who are
empowered to sign the bank's forms for purchase, safe-keeping, and
disposal of bonds, when authorized by the Council.
Sub-Section (1)
A committee of two shall be elected by the Council at a regular
Council meeting two months prior to the Annual Meeting to perform
the audit.
Sub-Section (2)
An audit of the accounts shall be made annually and presented to
the Executive Committee and the Area Council.
Sub-Section (3)
The report of auditors shall be presented in writing to the Annual
Meeting of the Council.
Sub-Section (4)
Reports of the Auditors shall be signed by all members of the Audit
Committee.
By-Law 13 - Amendment of By-Laws
Sub-Section (1)
By-Laws of the Council may be amended by a two-thirds (2/3) majority
of those accredited voting delegates and officers in attendance
at a general meeting provided that one month's written notice has
been given, except changes as may be necessary by reason of amendment
of the PSAC Constitution by Convention.
Sub-Section (2)
Proposed amendments must be submitted in writing to the Council.
Sub-Section (3)
Notwithstanding Sub-Section (1), in the event that the PSAC Constitution
or policies are amended (that relate to the Area Councils), the
Calgary Area Council shall amend the By-Laws accordingly. The amended
By-Laws shall be presented for ratification at the next regular
meeting of the Council.
The Council shall have the authority, by a two thirds (2/3) majority vote at a regular meeting to suspend or expel from the Council any officer for contravening a provision of the PSAC Constitution of the By-Laws of the Council for cause.